General Terms & Conditions
Budapest, 2024.03.10.
This General Terms & Conditions (hereinafter referred to as: GTC) was drafted in English language, and is published by Hyakutake Betéti Társaság (registered office at Hungary, 9012 Győr, Forráskút utca 35., company registration number: 08-06-015180) on its website (https: https://povbudapest.com/) By using this website, you certify that you have read and reviewed this Agreement and that you agree to comply with its terms. If you do not want to be bound by the terms of this Agreement, you are advised to stop using the website accordingly. Hyakutake only grants use and access of this website, its contents, and its services to those who have accepted its terms. Users browsing the website without registering accept the terms and conditions of use and the rules set out in the notices, declarations and policies on the website, in particular the information on the use of cookies, each time they start using the website. The contents of the policies, declarations, notices and these terms and conditions can be consulted at any time by opening the documents indicated on the site. In addition, the contract for the use of the site is concluded electronically by means of registration for an indefinite period.
Website provided by:
Name: Hyakutake Bt.
Registered office: 9012., Győr, Forráskút utca 35.
Phone: +36 20 599 5002
E-mail: helloboldi@gmail.com
Company registration number: 08-06-015180
Tax number: 28797663208
This page sets out the terms and conditions on which you may use our online and/or mobile services, our website and software provided through or in connection with the Services. These terms and conditions (the “GTC”), govern your booking for and participation at the POV Budapest Conference (the “Event”) as a visitor of the Event, taking place between 2024. September 19. and 2024. September 20. or on such other dates as notified to you by the Hyakutake Bt. This GTC also governs the terms and conditions for the sale of the tickets valid for the event and the use of the Tickets, and also the participation in the Event.
I. Definitions
1.1. Event Organizer: Hyakutake Betéti Társaság (registered office: 9012 Győr, Forráskút utca 35, registration number: 08-06-015180, vat number: 28797663-2-08, website: https://povbudapest.com/, e-mail address: helloboldi@gmail.com )
1.2. Visitor: A person attending the Event with a valid Ticket.
1.3. Ticket Purchaser: The person who actually purchases the Ticker for the Event.
1.4. Event: POV Budapest Conference organised by Hyakute Betéti Társásag, which will take place at the National Dance Theatre Budapest in 2024 September 19-20.
1.5. Event Sponsor: A person or company which has entered into a sponsorship agreement with Hyakutake in relation to the Event.
1.6. Ticket: A ticket which was created between the Event Organiser and the Ticket Purchaser, in paper or electronic format, with unique identifiers. The Ticket Purchaser or the Visitor certifies his/her right to attend the event through the ticket.
1.7. Participation Fee: The part of the value of the Ticket, which entitles the Visitor to participate in the Event.
1.8. Event Website: https://povbudapest.com/
II. Ticket purchase for the Event
2.1. Tickets can only be purchased from the Event Organiser on the Event Website, or through sales channels operated by the Event Organiser. The Event Organiser shall have no liability whatsoever in respect of Tickets purchased from unauthorized sources, including resale tickets.
2.2. In the case where you purchase Tickets for the Event as a representative of a company you guarantee that you are authorized to agree to these Terms on behalf of the company. You shall also ensure that all Visitors from the company are made aware of and comply with these Terms.
2.3. Ticket Purchasing on the website: After selecting the right ticket type and entering the number of tickets the Ticket Purchaser can proceed to the checkout page. After entering the personal data, the Ticket Purchaser can continue with the purchase by clicking on the Pay now button. Payment is made through the online interface of the Shopify’s checkout system (https://www.shopify.com/). The organizer is not responsible for any errors that may occur during the bank payment.
2.4. Tickets will be sent to the e-mail address provided during the purchase process, together with the electronic invoice, after the successful bank transaction. The Ticket Purchaser can also download the tickets at the end of the purchasing flow on the website.
2.5. Visitors are not obliged to print their tickets, because it can also be presented on a smart device. Tickets are equipped with a unique QR/Bar code. It is the responsibility of the Ticket Purchaser to keep the Ticket and to present it upon entry to the Event.
2.6. For safety, maintenance or other important reasons, the Event Organiser has the right to suspend ticket sales without any prior notice or information.
2.7. The Ticket Purchaser acknowledges that the Event Organiser shall not be liable for any damage or misuse arising during or as a result of online payment.
2.8. Ticket purchaser declares that he/she is providing only valid information when purchasing a ticket. The Event Organiser shall not be liable for any damages resulting from any incorrect, misleading or false information provided by the Ticket Purchaser. The Event Organiser processes the data in accordance with the Privacy Policy published on the website.
III. Ticket information, and the right of withdrawal
3.1 Through the purchased Ticket the legal relationship is established between the Visitor/Ticket Purchaser and the Event Organizer.
3.2. The ticket entitles the Visitor to a single entry, and the Ticket may be used only once. Upon entry, visitors are provided with a wristband. This wristband serves as a physical indicator that they are attendees of the event and have complied with the entry requirements.The wristband enables visitors to attend all activities scheduled over the 2-day conference as well as any associated afterparty. This suggests that while the ticket itself is for single use (entry), the wristband allows for continued access throughout the duration of the event.
3.3. Event organizer is not obliged to replace lost, damaged, destroyed tickets.
3.4. Tickets are non-refundable and the right of withdrawal cannot be exercised by the Ticket Purchaser after the ticket has been purchased.
IV. Change of date and location, programme and the cancellation of the event:
Please note that these provisions may substantially differ from the law or from normal contractual practice:
4.1. The Event Organizer reserves the right to change the program, date and venue.
4.2. It is not considered a change of programme if the Event features different performers to those originally announced.
4.3. It is not considered a date change if the Event is on the originally announced calendar day, but starts or takes place either earlier or later than announced.
4.4. In the event of a change of programme, date or location, if it is assumed that the Ticket Purchaser does not originally purchase a ticket in the knowledge of the new programme, new date and/or new location, the Event Organiser shall provide the Ticket Purchaser with the possibility to withdraw from the contract (Ticket exchange) upon request.
4.5. If the Event is canceled before the start of the Event, the Event Organiser refunds the amount of the Ticket Fee resulting from the online card purchases within sixty (60) days of the cancellation. With the detailed rules and the Tickets not resulting from online bank card purchases on information related to the redemption Event Organizer informs the Ticket Buyers at the same time as the cancellation notice.
4.6. If the event is canceled or interrupted due to a circumstance that is beyond the control of the Event Organizer and was not foreseeable at the time of signing the contract (ticket purchase) and could not have been expected to avoid the circumstances or prevented (force majeure) the Event Organiser shall not be liable for the cancellation of the Event, and the contract shall be terminated.
4.7. The Event organizer liability to the Ticket Purchaser as a result of any cancellation or postponement of an Event shall be limited to the amount of Fees which the Ticket Purchaser have paid to the Event Organiser for the Event, and the Event Organiser shall not be liable for any additional losses incurred by the Ticket Purchaser as a result of such cancellation or postponement.
V. Rules of visiting the Event
5.1. To participate in the event, the Visitor must have a valid Ticket before entering the Event. The Visitor is obliged to present his/her Ticket to the authorized personnel upon entry to check its validity, as well as upon request for the entire duration of the Event, while the Visitor is at the Event.
5.2. Everyone may attend the Event at their own risk. The Visitor shall use the venue for its intended purpose, and use any items provided to him/her for their intended purpose.
5.3. By applying for entry to the Event, the Visitor accepts as binding upon him/herself the content of the Rules and Regulations for the conduct of the Event.
5.4. It is strictly forbidden to bring into the Event any object that is dangerous to safety and/or disturbing or likely to disturb other Visitors. In such a case, the Visitor may be expelled from the Event site.
5.5. The recording of images and sound by any professional means are strictly prohibited.
5.6. By participating in the Event, you acknowledge that the Event Organizer or a third party approved by the Event Organizer may take photos and film at the Event.
5.7. Only the Event Organiser and the Event Sponsors have the right to promote any company, brand service or product, no Visitor is allowed to advertise or promote any company, brand, service or product.
5.8. With the permission of the Event Organizer, video and audio recordings can be made, on which Visitors may appear as part of the audience. By entering the Event, Visitors give their irrevocable consent to the Event Organizer or those authorized by the Event Organizer recording the Visitor's voice, image, likeness. Visitors may not assert any claims against the Event Organiser or the legitimate users of the material produced.
VI. Governing Law and Jurisdiction
6.1. These Terms and any dispute or claim arising out of or in connection with them or its subject matter or formation shall be governed by and construed in accordance with the laws of Hungary. Each party irrevocably agrees that the courts of Hungary shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms or its subject matter or formation.
VII. Complaints
7.1. Event Organiser will primarily receive complaints and user inquiries regarding the Event at the email address: info@povbudapest.com
7.2. Complaint will be answered by the Event Organiser in writing, sent to the email address provided by the Ticket Purchaser via email from a closed customer service system. Complaints will be investigated and answered by the Event Organiser without delay, but at the latest within thirty (30) days from receiving the complaint.
7.3. The event organizer will receive verbal complaints immediately and record them in a report.
7.4. If the Ticket Purchaser has a problem, he/she can also use the online dispute resolution provided by the European Commission, details of which can be found at https://ec.europa.eu/consumers/odr/main/?event=main.home.howitworks.
7.5. The Ticket Purchaser may also address a consumer complaint to the local district office. The district office is the first instance in consumer protection matters. The jurisdiction of the district offices is available at: https://jarasinfo.gov.hu/.
VIII. Miscellaneous provisions
8.1. If any clause of this GTC becomes invalid, invalid or unenforceable for any reason, this invalidity or unenforceability does not affect the validity of the other clauses of the GTC. Any such void, invalid or unenforceable term shall be replaced by a legally permissible and enforceable term that most closely resembles the exact legal meaning of the term found to be invalid or unenforceable.
8.2. In matters not regulated in these GTC, the provisions of the Hungarian Civil Code (V. of 2013) shall prevail.
8.3. Event organizers for the organization and planning of the event may use subcontractors.
8.4. The Parties record that they will seek to settle disputes primarily by peaceful means. If this does not lead to a successful outcome, the Parties submit to the exclusive jurisdiction of the competent Courts of Law CXXX of 2016 on the Hungarian Code of Civil Procedure (Pp.) for the resolution of any dispute arising out of or in connection with this Agreement or its breach or termination.
Privacy Policy
Effective Date: 2024.03.10.
Hyakutake Betéti Társaság (hereinafter referred to as "we", "us", or "our") operates the https://povbudapest.com/ (the "Service"). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.
By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms & Conditions, accessible from the website.
The Controller shall process the personal data of the Data Subjects only to the extent and for the duration strictly necessary for the purposes for which the processing is carried out, in accordance with the provisions of this Privacy Policy and in compliance with the applicable laws, in particular Regulation 2016/679 of the European Parliament and of the Council on data protection ("GDPR").
I.Data Controller
1.1. Controller:
Name: Hyakutake Bt.
Registered office: 9012., Győr, Forráskút utca 35.
Phone: +36 20 599 5002
E-mail: helloboldi@gmail.com
Company registration number: 08-06-015180
Tax number: 28797663208
1.2. The Controller attaches great importance to the protection of the personal data of natural persons, and to this end it handles them confidentially and in accordance with the legal requirements, and does its utmost to protect them.
II. Definitions
2.1. „personal data”: any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
2.2. „processing”: any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
2.3. „restriction of processing”: the marking of stored personal data with the aim of limiting their processing in the future;
2.4. „Controller”: the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
2.5. „processor”: a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;
2.6. „consent of the data subject”: any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;;
2.7. „personal data breach”: a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed;
2.8. Website: https://povbudapest.com/
III. Data Processing
3.1. The legal basis for the processing is the Data Subject's voluntary consent, which is given voluntarily by using the Website or by purchasing a ticket through to our site, or by subscribing to our newsletter.
3.2. The Controller does not verify the personal data provided to it. The subject who provides the data is responsible for its accuracy. Any Data Subject who provides his/her e-mail address or first and last name is also responsible for its accuracy and for the fact that it is his/her personal data and that the e-mail address is used by him/her.
3.3. The Controller will not transfer your personal data to third countries or to any other international organizations.
3.4. The Controller undertakes to ensure the confidentiality, integrity and security of the data and to take all reasonable steps to prevent the destruction, unauthorized use and unauthorized alteration of personal data.
IV.Types of Data Collected
Personal Data
4.5. In the table below, the Data Controller provides details of the processing of data related to the use of the Website (a), the newsletter service (b) and registered users for ticket purchases (c).
Purpose of processing:
a, provision of online content and use of the Website.
b, sending out newsletter.
c, processing the data of registered users in connection with the purpose of the service.
Subjects:
a, persons using the Website (Data Subjects).
b, all Data Subjects who subscribe to the newsletter.
c, all Data Subjects who purchase a ticket on the Website by providing personal data.
Legal basis of the processing:
a) b) and c) the data Subject’s consent according to (GDPR Article VI. parapgrpah (1) section b)
Scope of the processed data:
a, date and time of visit, IP address, previously visited page.
b, e-mail address, first name, last name.
c, e-mail address, first name, last name, country, postal code, city, address.
Duration of the processing:
5 years
Contact Form
When you use the contact form on our website, we collect your name, email address, and the message you send us. This information is used solely for the purpose of responding to your inquiries and providing support where needed.
Ticket Purchase
For purchasing tickets to events we organize, we use Shopify and Stripe as our e-commerce and payment processing platforms, respectively. When you purchase a ticket, you will be directed to a secure page hosted by Shopify/Stripe, where you will be asked to provide your payment information. We do not directly collect or store your credit card details. Please refer to Shopify's and Stripe's privacy policies for information on how they handle your personal and payment information.
- Shopify Privacy Policy: https://www.shopify.com/legal/privacy
- Stripe Privacy Policy: https://stripe.com/en-hu/privacy
V. Use of Data
5.1. Hyakutake Betéti Társaság uses the collected data for various purposes:
- To provide and maintain our Service
- To notify you about changes to our Service
- To allow you to participate in interactive features of our Service when you choose to do so
- To provide customer support
- To gather analysis or valuable information so that we can improve our Service
- To monitor the usage of our Service
- To detect, prevent, and address technical issues
Transfer Of Data
5.2. Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.
5.3. Hyakutake Betéti Társaság will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.
Disclosure Of Data
5.4. Legal Requirements: Hyakutake Betéti Társaság may disclose your Personal Data in the good faith belief that such action is necessary to:
- To comply with a legal obligation
- To protect and defend the rights or property of Hyakutake Betéti Társaság
- To prevent or investigate possible wrongdoing in connection with the Service
- To protect the personal safety of users of the Service or the public
- To protect against legal liability
Security Of Data
5.6. The security of your data is important to us, but remember that no method of transmission over the Internet or method of electronic storage is
VI.Service Providers
6.1. We may employ third-party companies and individuals to facilitate our Service ("Service Providers"), provide the Service on our behalf, perform Service-related services, or assist us in analyzing how our Service is used. These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
VII. Links to Other Sites
Our Service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
VIII. Rights of the Data Subject in relation of the processing
8.1. The Data Subject has the right to request information or confirmation of the personal data processed about him or her. The Controller shall provide the Data Subject with information containing the fact and purposes of the processing.
8.2. The Data Subject is entitled to request the rectification of personal data concerning him or her or the completion of incomplete data. If he or she submits a request for rectification to the Controller, he or she shall be obliged to certify the accuracy of the data.
8.3. The Data Subject has the right to request the erasure of his or her data in connection with the processing of the data under section 4.5, in which case the Controller shall delete them without delay.
8.4. The Data Subject has the right to object to the processing in relation to the purposes of the processing set out in this Policy.
8.5. The data subject shall have the right to receive personal data concerning him or her provided to the Controller in a structured, commonly used, machine-readable format and the right to transmit such data to another Controller.
8.6. The Data Controller shall inform the Data Subject within one month of the Data Subject's request of the outcome of the processing of his/her request under the above points. Taking into account the scope and the complexity of the request, the above-mentioned time period may be extended for a further month, of which extent shall be communicated to the Data Subject by the Controller. The first fulfilment of the Data Subject's request shall be free of charge, but thereafter the Data Controller shall be entitled to recover the verifiable costs incurred in connection with the execution of the request.
8.7. In case if the Controller fails to act on the Data Subject's request, the Controller shall inform the Data Subject without delay, but at the latest within one month of the receipt of the request, of the reasons for the failure to act and of the possibility to lodge a complaint with the data protection authority and to exercise the right to judicial remedy.
8.8. If the Controller has doubts about the identity of the Data Subject and the person who wishes to exercise his or her right of access, additional data may be requested by the Controller to identify the Data Subject.
IX. Options for enforcement
9.1. Complaints: If the Data Subject has a complaint regarding the processing of his or her personal data, he or she may contact the Controller using one of the contact details provided in section 1.1.9.2. The right to take legal action: the data subject may take the Controller to court in the event of a breach of his or her rights. Proceedings against the controller or processor must be brought before the courts of the Member State in which the controller or processor is established.9.3. Complaints to the Data Protection Authority: In the event of a complaint or a breach of rights in relation to data processing, the Data Subject may refer the matter to the Data Protection Authority.
X. Changes to This Privacy Policy
10.1. The Controller reserves the right to change the content of this Policy at any time. The changes will come into effect upon publication on the website. All data subjects will be informed of any changes comes affective to the Privacy Policy.
Hyakutake Bt.
Controller
Code of Conduct
Our Commitment
POV Budapest is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, or preference in design philosophy. Harassment of conference participants in any form will not be tolerated. This code of conduct applies to all POV Budapest spaces, including talks, workshops, parties, social media, and online forums.
Expected Behavior
- Demonstrate respect and courtesy towards all participants.
- Be mindful of the boundaries, identities, and feelings of others.
- Immediately alert conference staff if you notice a dangerous situation or someone in distress.
Unacceptable Behavior
Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct by any attendees of POV Budapest and related events is unacceptable. We expect participants to follow these rules in all conference venues and conference-related social events.
Consequences of Unacceptable Behavior
Unacceptable behavior will not be tolerated. Anyone asked to stop such behavior is expected to comply immediately. Conference organizers reserve the right to take any action deemed necessary and appropriate, including immediate removal from the conference without a refund.
Reporting Guidelines
If you are subjected to or witness harassment, or have any other concerns, please contact a member of the conference staff immediately. Conference staff can be identified by special badges/attire and are trained to address and escalate any issues to ensure the Code of Conduct is upheld.
Applicability & Expectations
This Code of Conduct applies to all participants of POV Budapest (sponsors, volunteers, speakers, attendees, and other guests) across all conference venues and conference-related social events.
Contact Information
For any questions or to report violations of this Code of Conduct, please reach out to conference staff directly or email us at info@povbudapest.com.
